Privacy & Data Protection Statement for Customers and Prospective Customers

WAP HR LIMITED PARTNERSHIP (hereinafter referred to as “WAP HR“), based in Athens, Attica 3 Asklipiou Street, Greece, is committed to protecting and maintaining your privacy. The company operates as an independent Data Controller.

This Privacy Statement, in conjunction with other documents referred to herein, describes the personal data we collect from you and how we collect, use, and process it. Please read this Privacy and Data Protection Statement for Customers and Prospective Customers (hereinafter referred to as the “Privacy Statement“) before interacting with this website.

1. Clarifications regarding certain terms

In this Privacy Statement, you will be referred to as “You.” Similarly, when we say “we” or “the Company,” we mean “WAP HR LIMITED PARTNERSHIP” (hereinafter “WAP HR”) with headquarters in Athens, Attica 3 Asklipiou Street, Greece. The Company provides various human resources (HR) activities, such as permanent or temporary staffing, payroll services, assessment procedures, career transition, talent development, education and training, labor market reintegration services, and international mobility (“our Activities”).

Please note that this Privacy Statement concerns how we process your data as a natural person and does not concern companies (although sometimes these two coincide). This type of information is commonly referred to as “Personal Data,” “Personally Identifiable Information,” or “PII.” In this Privacy Statement, we use the term “personal data” or “data.”

2. What kind of information does the Company collect and use?

We collect and use data to provide you with the best possible services, which we have grouped as follows:

a) Identity data, defined as your first and last name, your father’s name, your tax identification number, and any other information necessary to provide our services to you.

b) Professional activity data, defined as your professional email address, professional telephone number, company name, company address and telephone number, your job title, department, service, and other information that could be found on your business card or any power of attorney document.

c) Technical data, defined as the Internet Protocol (IP) addresses from which you access our services, cookies (as defined in our Policy), your connection data (such as time, date, and duration), web log data, the type of browser and version you use to access our website and other websites, applications, and services, traffic data, your device’s time zone setting and location, the types of browser add-ons and versions you use, [other communication data], sources you access our websites, applications, and services, the operating system and platform of the device you are using, and details of other technologies on the devices you use to access this website and/or system.

d) Data from contact forms, which is defined as any information you provide to us when you use our contact forms (for example, using the “Contact Form” or “Find Staff” functions on our websites, applications, or services), a record of correspondence and other information or personal data you share with us when completing our contact forms at your sole discretion. (Please note that fields marked with an asterisk (*) are mandatory fields, as we need this information to comply with or respond to your request.)

e) Marketing contact data, which is defined as information about how you respond to emails, text messages, phone calls, and other marketing campaigns.

3. Why do we process your data and how long do we retain it?

4. What marketing communications do we send?

Contacting businesses

We process your data in the context of an existing business relationship with you or your company because:

We have a contract with you (or are considering entering into a contract with you). In this case, most of the personal data we collect and use for marketing purposes relates to individual employees of our customers and other companies with whom we have an existing business relationship; or
It is in our legitimate interest to conduct our business activities (for example, to contact you directly to promote our services that we believe will be of interest to you or your company). In this case, we may also obtain contact details from public sources, including content published on social media websites, in order to make initial contact with a relevant individual at a customer or other company.
You have agreed to receive marketing communications via email as a private individual to our customers/companies. In this case, we will send you marketing communications to develop or maintain a business relationship in accordance with applicable electronic communications and marketing laws. These forms of communications may include web beacons, cookies, and similar technologies that allow us to know whether you open, read, or delete the message and links you may click on.

We usually provide a checkbox on the forms we use to collect your personal data. If you agree to receive communications, you must check the box.

How to unsubscribe?

In any case, when we send you marketing communications via email, you can opt out of receiving further marketing communications by clicking on the “Unsubscribe from newsletter” function at .

In addition, you can also exercise your right to object at any time by contacting us here (please indicate the marketing communications from which you wish to opt out in the Request Details field)

5. How do we collect your personal data?

The personal data we collect about you comes from the contact forms or other materials you submit to us, your interactions with us and others as part of your business relationship with us. Depending on the relevant circumstances and applicable local laws and requirements, we may collect some of the information referred to in Section 2 when you provide us with your business card, talk to us at a conference or other event, or if you are a customer or prospective customer. In some cases, we will also collect personal data indirectly from third parties, such as your company’s website or publicly available sources, such as the General Commercial Registry (GEMI) in accordance with applicable law.

 6. Do we share your data with third parties?

To facilitate our effective use of your data and to provide you with content and/or resources and/or services, we share your data with third parties. However, this sharing will only occur under the following circumstances:

• To our suppliers. We will work with a supplier, for example, to perform administrative and operational tasks in support of our relationship with you. Suppliers will be subject to contractual and other legal obligations to maintain the confidentiality of your data and respect your privacy, and will only have access to the data they need to perform their tasks. These suppliers are typically IT suppliers (who provide hosting or support services for the IT systems we use, which include your data) and providers of financing and accounting management services (who need details about candidates in order to process invoicing and amounts receivable for the company). We also engage suppliers who provide IT services and solutions. This category of third parties includes the company (………….)
• To government or law enforcement authorities. We will disclose your data to government, police, regulatory, or other law enforcement authorities if, in our sole discretion, we believe that we are legally required or authorized to do so.
• To interested employees. As part of providing our services to you, we will disclose your company details to prospective employees. This communication may also disclose your details that are strictly necessary to reach an agreement with the employees.

7. Do we transfer your data outside your country?

We do not transfer or process your personal data outside the country.

8. What data security measures have we implemented?

We understand how important it is to protect your personal data. We have implemented strict operational procedures and appropriate technical and organizational security measures to prevent any unauthorized access, alteration, deletion, or transmission of this personal data.

Indicatively, the security measures we implement include:

• Encryption of communication via SSL/TLS protocol
• Use of a firewall to prevent unauthorized access
• Mechanisms to protect against automated attacks (anti-bot/anti-spam)
• Restricted access to personal data only by authorized personnel
• Regular updating and maintenance of the website’s systems and software

Although we will make every effort to protect your personal data, you should be aware that the transmission of data via the internet is not completely secure and we cannot guarantee the security of your personal data transmitted to our website or any third party. For this reason, any transmission is at your own risk.

9. What are your rights regarding your personal data?

Under applicable data protection laws, you have the following rights:

• Rights to access and obtain a copy of your personal data

You have the right to request confirmation as to whether we are processing any of your personal data. In this case, you may have access to your personal data and certain information about how it is processed. In some cases, you can ask us to provide you with an electronic copy of your data. In certain limited circumstances, you also have the right to request that we transfer (via a “port”) your personal data directly to another third-party provider.

• Right to correct your personal data

If you can prove that the personal data we hold about you is incorrect, you can request that this data be updated or otherwise corrected.

• Right to be forgotten or to have personal data deleted

In certain circumstances, you have the right to have your personal data deleted. You may submit such a request at any time, and we will assess whether your request should be granted. However, this right is subject to any legal obligations we may have to retain the data. In situations where, according to the law, we determine that your request to delete your personal data should be granted, we will do so without undue delay.

• Right to restrict or object to the processing of your personal data

In certain circumstances, you have the right to restrict the processing of your personal data or to object to certain processing for reasons related to your specific situation.

• Right to withdraw consent

You have the right to withdraw your consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide you with certain products or services. We will let you know if this is the case at the time you withdraw your consent.

If you wish to exercise any of your rights, please use our form by clicking here

Finally, you have the right to lodge a complaint about the processing of your personal data with the data protection authority of the Member State of your habitual residence, place of work or alleged infringement of your rights (if any of these apply to you).

10. How do we handle changes to this Privacy Statement?

The terms of this Privacy Statement may change from time to time. We will post any material changes to this Statement through appropriate notices either on this website or by contacting you through other communication channels.

11. Contact

If:

• you have any questions or concerns about this Privacy Statement,
• you would like to receive additional information about the protection of your data (for example, in cases where we transfer it outside your country), or
• you wish to contact us

you can do so at “[email protected]“. To exercise any of your rights regarding your personal data, please fill out the relevant form.